Vessel Planned Maintenance System PMS
is a paper and/or software based system which allows ship owners and/or operators to track maintenance in intervals according to manufacturers and Classification Society requirements. The maintenance; primarily supervised by the on board personnel, is then credited towards inspections required by periodic surveys. The planning and scheduling of the maintenance as well as its documentation must be made according to a system that is approved by a Classification society like the American Bureau of Shipping (ABS), Germanischer Lloyd, Lloyd's Register or Bureau Veritas etc. Which is now mandatory as per ISM (International Safety Management Code).
The PMS program must be submitted in English language but the instructions and history may be in the most suitable language. Maintenance summaries in English are required.
Damages which may be presumed to require class inspection are to be reported to a surveyor of the classification society.
An annual survey is needed to review the status of equipment. A special survey every five years verifies that the PMS program is functioning. The PMS surveys will be harmonized with other periodic surveys.
Requirements for Planned Maintenance Systems
Documentation on maintenance of the category "Classification Surveys" carried out on items/systems covered by the Rules is to be signed by the Chief Engineer. With computerized systems the access to updating the maintenance documentation and the maintenance program should be possible for the Chief Engineer only.
The description and documentation of the planned maintenance system are to be in the English language. The maintenance instructions and maintenance history on job cards may however; be in the language most practical and suitable for the maintenance crew. In such cases the maintenance history and job cards is to be given a summary in English in the maintenance documentation.
For ships trading in specific areas (e.g. ferries) planned maintenance systems using other languages than English may be accepted. This arrangement is automatically cancelled in case of change of trade.
The maintenance system is to produce a documentation which is useful as a basis for the annual survey of the PMS.
Computerized systems are to include back-up disks or cassettes which are updated at regular intervals.